Securedocs data room

Securedocs data room
3.8 / 5.0
Editors Rating: TOP 8
Reading time: 2,5 min
Supported Operating System(s):
  • Mac OS
  • Web browser
  • Windows

SecureDocs is a cloud solution to streamline document-heavy transactions like fundraising, mergers and acquisitions, IPOs, strategic partnerships, and corporate document storage. SecureDocs produces adaptive, secure, and affordable software for businesses of any size and type.

SecureDocs was launched in California in 2012 and since has facilitated transactions worth billions of dollars. 

Onit, a legal and lifecycle management company, acquired SecureDocs in 2022. Headquartered in California, SecureDocs data room provides its software to many countries, including Australia, Canada, France, Germany, India, Ireland, Italy, Mexico, New Zealand, United Arab Emirates, and the United Kingdom.

SecureDocs data room software features

A SecureDocs data room can be used immediately after you set it up. It offers an intuitive interface and an easy setup that takes less than 10 minutes.

Features to facilitate your workflow include:

  • Customizable dashboards to analyze individual/group activity by user, role, or document upload; and for business valuations for buyer’s or investor’s interests.
  • Audit-log reporting to keep administrators informed of all data room activity using date and time stamps and daily reporting.
  • Advanced search feature to find any document within a large volume of files in your virtual data room quickly.
  • Q&A to answer questions directly in your VDR or via email; FAQs published to your data room.
  • Built-in electronic signature capabilities to sign, organize, and share sensitive corporate documents from your data room. There are e-signature templates for frequently signed documents like memorandums or NDAs, and an AnySign link-sharing option to create self-serve agreements.

Security-related features include:

  • Permission-based user roles to verify access to sensitive business documents, including full access, no access, view only, or download.
  • Single Sign-On (SSO) to manage passwords, eliminate the necessity to remember multiple logins, and restrict access for third parties.
  • Amazon Web Services (AWS) Data Centers that allow you to store data securely by applying segmentation, firewalls, intrusion detection, electronic key cards, pin codes, biometric hand scans, and on-site security officers.
  • No back-end access, even for the provider, unlike other cloud storage providers. 
  • One-click privacy blind to  hide your active screen quickly.
  • 256-bit encryption for all data connections is protected using TLS 1.2 with a TLS 256-bit symmetric encryption and 2048-bit authenticated key agreement. Passwords have bcrypt encryption.
  • Other industry-leading security features include two-factor authentication, watermarking, options to manage user permissions, and audit trail reporting.
  • SOC 2®, Type 2 compliance

SecureDocs data room integrates with OneLogin Directory integration and Fujitsu ScanSnap.

  • OneLogin integration allows synchronizing users with any number of directories, such as Active Directory, LDAP, Workday, or Google Apps. It is also possible to securely access VDR functions via mobile due to OneLogin identity proof. Available web-based desktop on Android, iOS, and Windows Phone.
  • Fujitsu ScanSnap facilitates hard copy signature document transfers to SecureDocs data rooms. A Fujitsu ScanSnap scanner connects to a SecureDocs account through a secure connection, making it easy for authorized users to transmit their sensitive information within a couple of clicks.

Benefits of a SecureDocs virtual data room

SecureDocs boasts of being an easy-to-setup data room with a clear interface. It provides sophisticated security features and an involved customer support team. SecureDocs data room boasts a quick-start setup and immediate access.

It is critical to protect users by securing documents when storing and sharing confidential files. A SecureDocs data room provides advanced security features like Amazon Web Services data centers, no back-end access, SAML 2.0/ single sign-on, customizable NDAs, automatic watermarking, granular user permissions, and double authentication.

Furthermore, SecureDocs offers unlimited document storage capacity and an unlimited number of users at flexible pricing plans. Its audit-trail reporting allows you to track all virtual data room activities.

The company guarantees 99.9% uptime reliability, promising to exclude missed opportunities or lost deals due to downtime.

A SecureDocs data room provides sufficient data storage capability and software for many industries and countries. Australia is one of its consumer markets. A SecureDocs data room covers all basic features and services in terms of file management and protection, certification, activity tracking, and reporting with 24/7 service and support and various deployment options available.

Pricing options

A SecureDocs data room offers affordable, flat-fee pricing without hidden fees. A free 14-day trial of a full-featured data room is available.

There are three basic pricing plans: 3-Month, 12-Month, and Volume Packages. 

  • The 3-Month Plan is good for short-term divestments, M&A, or bankruptcy projects. It facilitates executing, sharing, tracking, and storing an unlimited number of documents and is billed quarterly.
  • The 12-Month Plan suits long-term projects or as a corporate repository for deal-making. This subscription is billed annually. An additional feature that this plan offers is SAML 2.0 / Single Sign-On.
  • SecureDocs’s Volume Packages are good for managing very large, multiple deals simultaneously; subscribers should contact a sales representative for customized pricing details. SSO is also included.

All these packages include an unlimited number of users and unlimited document storage capacity, unlimited customer support and training, customizable dashboards, document branding, watermarking, document attachments, advanced search, new document notifications, electronic signature, bulk user invite, audit log report, AWS data center, customizable NDA, and Fujitsu ScanSnap Integration.

SecureDocs deployment and support

SecureDocs is a cloud SaaS software solution, web-deployed on iOS and Android desktops, offering no mobile versions.

SecureDocs support comes from a leading support team 24/7 via guides, FAQs, chat, emails, and phone. They also guarantee 99.9% data room uptime. The only language supported is English.

Our SecureDocs data room review confirms that choosing a SecureDocs data room is a reasonable solution for a huge volume of deals. It provides deal-ready secure storage and sharing without significant issues and charges better prices than its competition. However, many users don’t think that it’s the best VDR solution because it lacks some sophisticated features.

Learn More About

Industry Solutions
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingyes
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Hedge Fundsyes
IPO & Exitsyes
M&A Buy Sideno
M&A Sell Sideno
Post Mergerno
Private Equityno
Procurement Managementno
Files & Folders Management
File Formats Supported:Any file types can be uploaded. PDF and MS Office files can be viewed, any other file types must be downloaded to view
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionno
Export of Data Room Index to Excelno
Document Version Controlno
Multilingual Documents Indexno
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsyes
Customizable Document Watermarksyes
Secure Fence Viewyes
Document Access Expiryno
256-Bit SSL/TLS Encryptionno
Data at Rest Encryptionno
Data Hosting
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedno
Data Backupno
Virus Scanningno
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressno
Accessibility & Ease Of Use
User Interface Languages:English
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Viewerno
iOS Applicationno
Android Applicationno
Mobile Device Interfaceno
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)no
Filtering by Parametersno
Collaboration Features
Basic Questions & Answers Moduleno
Advanced Questions & Answers Moduleno
Secure User Messagingno
New Document Email Notificationsno
Files & Folders Notesno
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsyes
Exporting Reports to Excelyes
Tracking of Document Viewing Timeno
Scheduled Reports (Sending to Email)no
Branded User Interfaceyes
Custom Domainyes
Custom Login Pageno
Custom User Invitation Letterno
Custom Agreements for Accessing Data Roomno
Active Directory Integrationno
Single Sign-On Integrationno
Customer-Managed Encryption Keysno
Integrations Through APIsno
Custom Workflows and Featuresno
Support & Services
Support Languages:English
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingsno
Dedicated Project Managerno
Data Room Archive on DVD or USB Driveno
Translation Servicesno
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsno
Trial & Pricing
Free Trial:14-day trial
Free Demo:no
Company Info
Locations:United States
Clients:LogicMonitor, AppScale Systems, AcuFocus, Inc., PlantForm, Sovance, LLC, Strategic Finance, Tracon Pharmaceuticals, Ansible Works, Clean Diesel Techlogies, Lastline, Inc, Igen, The Corum Group, Stradling Yocca Carlson & Rauth