iDeals Virtual Data Room

iDeals Virtual Data Room
iDeals Virtual Data Room
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Editors Rating: TOP 1
Reading time: 3 min
Tue, 21 Nov 2023
Supported Operating System(s):
  • Windows 10
  • Mac
  • Linux
  • Android
  • iPhone/iPad
  • Windows Phone

About the iDeals Data Room

Established in 2008, iDeals is one of the top global data room providers. Founded before the age of virtual data rooms, the firm has since turned into one of the best-known names in the virtual data room world, and is well-known for its reliability, innovative spirit, excellent customer support, and first-rate security.

With plenty of features for clients of all kinds and sizes, iDeals works with businesses big and small, multinational corporations, nonprofits, and governmental organizations. The company provides virtual data room solutions for over 120 thousand companies, including industry leaders such as Toyota, LG, and Petrobrás.

What is iDeals used for?

iDeals is an incredibly versatile virtual data room provider. Its capabilities make it ideal (the pun cannot be avoided) for any kind of operation requiring the transfer, storage, or organization of large amounts of data.

As such, iDeals is often used for conducting due diligence, running the whole length M&A operations, capital raising, corporate bidding, IPOs, bankruptcy and restructuring, and board management, among others.

The iDeals virtual data room affords an ample range of features that make it a good fit for pretty much any industry out there, including biotech, life sciences, pharmaceutical companies, investment banking, private equity, corporate finance, law firms, and many more.

Features of the iDeals virtual data rooms

Security, seamless data management, and ease of use. These are three essential aspects of the iDeals virtual data room software. Below, let’s take a look at how these aspects come together to shape this smooth-running data room.


Data protection and privacy is an essential concern for companies that need to ensure proper compliance with the relevant regulations. The good news is iDeals is a guaranteed secure provider and deploys all the required features for data protection, as attested by certification seals such as SOC-2 and ISO27001.

Here are some of the security features deployed by the iDeals virtual data rooms.

  • User access control: Limit who can gain access to sensitive data with user management, assigning user permissions according to each person’s clearance levels.
  • Expiration dates: Set dates after which files will no longer be available.
  • Multiple-factor authentication: Ensure the inviolability of user accounts by requiring users to confirm access to the virtual data room through a second device.
  • Secure document sharing: Protect your data room file sharing with secure links that only the invited user can access.
  • Data encryption: Files are protected with 256-bit data encryption both at rest and in transit.
  • Secure viewing: Files in the data room can be shared in fence view mode. This fence view feature ensures only selected bits will be visible to users.
  • Customized watermark settings: Dynamic watermarks add an extra layer of protection to your file sharing. Users are discouraged from taking screenshots, since their own information is shown as a watermark across each page of your sensitive data.
  • Remote shred: Keep control over your files and delete them at will even after they’ve been downloaded from your iDeals virtual data rooms.
  • Track user activity: With an iDeals data room, you get access to a complete audit trail that allows you to monitor file views and interactions across the data centers, regulating user permissions accordingly.
  • Single sign on: This authentication mode allows users to access different features of the iDeals virtual data room with the same login credentials.

These are not all the features, but they should give you a good idea of why an iDeals data room provides some of the most secure document sharing experiences on the web.

Data management

Security is key, but sometimes what you need to close deals successfully is being able to organize your data room, making sure that key documents are easy to find, share, and sign the moment you need them.

To that end, the iDeals virtual data room solution offers numerous features for file sharing and management. These include:

  • Full text search: A key capability of any virtual data room, this enables users to perform a keyword search and retrieve files at a moment’s notice.
  • Plenty of storage capacity: If you need, you got it. Choose the appropriate iDeals data room usage plan and the sky’s the limit for file sharing and storing.
  • Excel spreadsheet viewer permissions: Regulate your Excel files according to which users can view and edit formulas, and which ones can only view the simple text version.
  • Notifications: Want to know when new files or users have been added or removed from the virtual data room? Enjoy all the benefits of the iDeals notification settings and get notified to your email or mobile device.
  • User invitations: Invite users singly or in bulk — all it takes is a few clicks.
  • Reports: Get a comprehensive view of recent actions in your data room at a glance, this is another key virtual data room tool for your toolbox.

If you’re looking to keep track of your sales team or dedicated project team while performing due diligence, executing an initial public offering, or simply want to take your board communications to the next level, these and other features will help you manage and increase company effectiveness across the data room.

Ease of use

Perhaps you work for a law firm, are in the venture capital business, work with corporate finance or investment banking. Perhaps you need a data room for large enterprises or work in a more run-of-the-mill kind of business. Whatever your position, it’s probably the case that operating in an intuitive virtual data room with a user friendly interface is essential to you.

Luckily, the iDeals virtual data room software has everything you need to navigate swiftly and effortlessly — from a sweet and simple interface to a first-rate customer support team with great response time. You’ll benefit from:

  • Onboarding for new users: Email support can be too slow and time-consuming, which is why the iDeals virtual data room is available to provide one-on-one assistance for onboarding new members of your data room team.
  • Plugins and integrations: There are plenty of those available to make your life easier. More on that below.
  • Simple interface: Even older and less techy users tend to be absolutely satisfied with the iDeals UI, finding it easy to locate and interact with documents and other team members.
  • Video tutorials: An extensive knowledge base is available to help you make the most of the iDeals software, including several video tutorials, documentation, and whatnot.
  • Access on multiple devices: The iDeals virtual data room is accessible from pretty much any device with an internet connection, whether PC or mobile, Apple or Windows/Android.

Benefits of the iDeals virtual data room

Having looked at the core aspects and some of the main features of the iDeals virtual data room, what can we say about the main benefits offered by iDeals software?

Here are some of the key points emphasized by clients across the world:

  • Reliability: A virtual room with minimum to no downtime, iDeals never lets its users down.
  • Flexibility: This is a virtual data room solution you can easily and securely access from any device, anywhere, at any time.
  • Customer support: The iDeals customer support team are consistently praised as professional, attentive, and always available.
  • Pricing: In a hugely competitive environment, iDeals is reported to provide competitive pricing, offering pricing tiers for anything from small businesses to large enterprises and everything in-between, as you can see in our pricing segment below.
iDeals virtual data room

iDeals pricing options

There are three main pricing plans available: Pro, Business, and Enterprise.

While iDeals does not disclose the specific prices for each tier, we know all plans offer an unlimited number of users, while storage capacity and number of features increase with each plan.

Customer serviceStandardPremiumPremium
Support levelStandard 24/7: email, chat, phonePremium 24/7: email, chat, phoneDedicated team
Preparation/trial period30 days30 daysUnlimited
Live training with an expert1 hour per projectUnlimited, with shared expertsUnlimited, with a dedicated expert
Data room setup
Dedicated project team
Access expiration by time
Access expiration by IP address
Login to data room from own website
Fence view
Document managementStandardAdvancedAdvanced
Automatic index numbering
Full-text search
Optical character recognition
Document labels
Multi-project ManagementStandardStandardAdvanced
Access usage reports
Billing info
Manage support access
Invite Admin to any project
Browse all linked projects✅ (limited columns, no search)✅(limited columns, no search)
Browse, search, & delete users
Export usage report & user across projects
Define server location
Customizable room template
Collaboration and reportingStandardAdvancedAdvanced
User activity tracking
Detailed audit trail
Notes and comments
Q&AStandard workflowsStandard workflowsAdvanced workflows
Customization and integrationsStandardAdvancedAdvanced
Custom brandingStandardAdvancedFull
Custom Terms of Access and NDA
Single sign-on integration
Customer-managed encryption keys

Pro Plan

Allows unlimited users, 1 project, 5 admins, and storage up to 10 GB. This can be a great choice for a small business with only one project to take care of, but it’ll also cater to many companies’ needs for an initial public offering or due diligence effort.

It enables users to host and share files securely and benefit from all of the key security features.

Business Plan

Allows unlimited users, projects, and administrators; storage up to 250 GB. The Business plan is marketed as the most popular choice; indeed, most due diligence operations take a lot less than 250 GB, even for large enterprises and multinationals.

Enterprise Plan

Allows unlimited projects, users, administrators, and preparation period. Storage up to 1 TB. This is the plan of choice for mega corporations looking for a lifetime plan. Perks of this subscription plan are a dedicated project manager, single sign on integration, and premium support.

Free trial

If you’re on the fence about between iDeals and other data rooms, iDeals also offers a free trial — 30 days to try out all the features in your plan of choice and decide for yourself whether this is the virtual data room tool for you.


iDeals integrates with a variety of SAML corporate identity providers, allowing you to set up single sign-on (or SSO) for your employees. This integration allows users to switch seamlessly from one iDeals project to another — all under the same login credentials.

Other relevant integrations are performed through plugins. For instance, a Microsoft Office plugin allows you to protect your Word, Power Point, and Excel files with data encryption. The same goes for PDFs, which can be encrypted and accessed with an Adobe plugin.

iDeals for Australian business

iDeals has been one of the most popular virtual data room providers in Australia — and for good reason, as you can see above. It is a highly efficient, reliable, and flexible solution, while offering bank-grade security and competitive pricing to boot.

The company’s presence in the Australian market is highlighted not only by its many high-profile Australian companies, but also in the presence of its very own Australian office, in Melbourne.

Get started with iDeals Virtual Data Room today

Other iDeals Virtual Data Rooms Features

Industry Solutions
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingyes
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Hedge Fundsyes
IPO & Exitsyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergeryes
Private Equityyes
Procurement Managementyes
Files & Folders Management
File Formats SupportedAll MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Export of Data Room Index to Excelyes
Document Version Controlyes
Multilingual Documents Indexyes
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsyes
Customizable Document Watermarksyes
Secure Fence Viewyes
Document Access Expiryyes
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
Data Hosting & Infrastructure Security
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedyes
Data Backupyes
Virus Scanningyes
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressyes
Accessibility & Ease Of Use
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationyes
Android Applicationyes
Mobile Device Interfaceyes
User Interface LanguagesEnglish, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)yes
Filtering by Parametersyes
Collaboration Features
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleyes
Secure User Messagingyes
New Document Email Notificationsyes
Files & Folders Notesyes
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsyes
Exporting Reports to Excelyes
Tracking of Document Viewing Timeyes
Scheduled Reports (Sending to Email)yes
Branded User Interfaceyes
Custom Domainyes
Custom Login Pageyes
Custom User Invitation Letteryes
Custom Agreements for Accessing Data Roomyes
Active Directory Integrationyes
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsyes
Custom Workflows and Featuresyes
Support & Services
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingsyes
Dedicated Project Manageryes
Data Room Archive on DVD or USB Driveyes
Translation Servicesyes
Support Languages:English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsyes
Trial & Pricing
Free Demoyes
Free Trial:30-Day Trial
Price:Starts from $99 per Month
Company Info
Locations:United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore