- Mac OS
- Web browser (OS agnostic)
- Windows 10
What Is Citrix ShareFile, and Should I Be Using It?
ShareFile is a cloud-based content collaboration platform launched in 2005 in North Carolina. As of 2022, Citrix Systems Inc, an American technology multinational, is the owner of the ShareFile platform.
Its name implies ShareFile is a file sharing solution, but the ability to securely share data is only one among the many services clients get from this platform. Besides the Citrix ShareFile virtual data room, ShareFile offers solutions for cloud storage, file sync, electronic signatures, remote collaboration, workflow management, and others.
What are the main features of Citrix ShareFile?
In order to get a better idea of what this platform offers, let’s have a more detailed look at what you can do using some of ShareFile’s most important features.
Securely access, share, and store files
Users who need to securely access corporate files from any location can upload them onto the ShareFile platform. If they need to share those files, users are also able to create a secure link to a file or folder, then share the link by email or messaging. The receiver can easily access and download the file using that link.
In order to keep files secure, the platform ensures they are encrypted in transit and at rest. Users with admin settings can also set file access conditions — such as link expiry date, login requirements, or a limit on the number of accesses allowed.
Sync files across all devices
Often, people access the same file from multiple devices, depending on where they are working from at a given moment. Citrix ShareFile ensures that if the user so wishes, all versions of the same file will be synced — whether they are on his notebook, tablet, smartphone, or office computer.
Easily get electronic signatures
Getting people to sign a document can be stressful and time-consuming. ShareFile integrates with RightSignature, which makes collecting signatures as easy as it can be. All the signers need is a web browser — and they can choose to sign with a handwritten signature, by type-to-sign, or by uploading a photo of their signature.
Create time-saving workflows
When businesses organize work in the most practical way, they create time-saving workflows. ShareFile helps them do that by automatically presenting documents to the next person who needs to work on them.
And if a client wants them to, the ShareFile support team will design custom workflows for his business.
Efficiently manage documents
Days are much more productive when people find the documents they need quickly, work on them easily, and can be certain only the right people will have access to confidential data. ShareFile helps clients with all this by offering them a series of features such as:
- Folder creation
- Folder and file naming and indexing
- Fle search
- Integrations with other software solutions
- Granular user permissions
- User activity trail
Seamlessly collaborate on content
When several people are working on the same project, it’s inevitable that they will work on the same documents too. ShareFile not only lets users easily share data – it also allows real time collaboration on it. The software allows multiple simultaneous accesses to the same file, while ensuring that everyone is working on the latest version of the document.
What are the benefits of using ShareFile?
Using ShareFile can increase the productivity of any business, in any industry, where employees need to:
- Work remotely
- Share corporate data securely
- Regularly send large files
- Improve internal and external workflows
- Collaborate with external parties
- Manage large volumes of documents and data
Integrations with different tools and software
ShareFile integrates with many different apps and platforms, allowing its users to seamlessly move from one to the other and benefit from the services of both. Among ShareFile integrations are:
- Microsoft Office 365
- Google Suite
- Fujitsu Scansnap
- Sony Digital Paper
Conditions of use for Australian businesses
ShareFile Citrix is available in Australia. The support coverage for Australian companies, as for clients elsewhere, depends on the client’s selected support package and the level of severity of the incident. For non-urgent information and assistance, ShareFile clients can also access the Citrix Support Knowledge Center and the Citrix ShareFile User Guide.
ShareFile pricing options
ShareFile offers four different pricing plans, all based on the number of employees using the platform, and on what features are available.
ShareFile prices range from $50 to $375 per month. Subscriptions can be monthly or annual, with a discount for annual subscriptions.
Learn More About
|Distressed Real Estate||yes|
|IPO & Exits||yes|
|M&A Buy Side||yes|
|M&A Sell Side||yes|
|File Formats Supported:||PDf, any MS Office format as well as 7zip, rar, cab, gzip can be viewed, any file format can be uploaded|
|Automatic Numerical Indexing of Files & Folders||yes|
|Drag & Drop Upload of Multiple Files and Folders||yes|
|Archives Upload & Extraction||yes|
|Export of Data Room Index to Excel||yes|
|Document Version Control||yes|
|Multilingual Documents Index||no|
|Granular Document Permissions||yes|
|Prevention of Download, Print and Copy||yes|
|Remote Shredding of Documents||yes|
|Customizable Document Watermarks||yes|
|Secure Fence View||yes|
|Document Access Expiry||yes|
|256-Bit SSL/TLS Encryption||no|
|Data at Rest Encryption||no|
|99.9% Uptime Guarantee||yes|
|ISO 27001 Certified||yes|
|SOC 2 Certified||yes|
|SSAE 16 Certified||yes|
|Mobile Device Management||yes|
|Granular User Permissions||yes|
|Access Limitation by IP Address||no|
|User Interface Languages:||English|
|Scroll-Through Web-Based Document Viewer||yes|
|Web-Based Excel Spreadsheets Viewer||yes|
|Mobile Device Interface||no|
|Search by Name||yes|
|Search by Content (Full Text Search)||yes|
|OCR (Optical Character Recognition)||no|
|Filtering by Parameters||no|
|Basic Questions & Answers Module||yes|
|Advanced Questions & Answers Module||yes|
|Secure User Messaging||yes|
|New Document Email Notifications||yes|
|Files & Folders Notes||no|
|Tracking of All User Activity||yes|
|Real-Time Audit Trail||yes|
|Exporting Reports to Excel||yes|
|Tracking of Document Viewing Time||yes|
|Scheduled Reports (Sending to Email)||yes|
|Branded User Interface||yes|
|Custom Login Page||yes|
|Custom User Invitation Letter||yes|
|Custom Agreements for Accessing Data Room||yes|
|Active Directory Integration||yes|
|Single Sign-On Integration||yes|
|Customer-Managed Encryption Keys||yes|
|Integrations Through APIs||yes|
|Custom Workflows and Features||no|
|Support Languages:||English, Spanish, French, German, Simplified Chinese, Japanese, Russian, Korean, Dutch, Portuguese|
|Business Hours Support||yes|
|24/7 Email Support||yes|
|24/7 Phone & Email Support||yes|
|Online Help Center||yes|
|Dedicated Project Manager||yes|
|Data Room Archive on DVD or USB Drive||no|
|Multiple Datacenter Locations||no|
|Free Trial:||30-day trial|
|Clients:||Exelon, 1&1 Internet, A1 Networks, AAPT, Aarburg School, ABB Schweiz, AbilityNet, Accuray Incorporated, ACD Groupe, Action for Children, Addison Fire, Aer Lingus, Aeronamic, Afinety Inc., AIDS Healthcare Foundation|