Citrix Sharefile

Citrix Sharefile
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Supported Operating System(s):
  • Mac OS
  • Web browser (OS agnostic)
  • Windows 10

What Is Citrix ShareFile, and Should I Be Using It?

ShareFile is a cloud-based content collaboration platform launched in 2005 in North Carolina. As of 2022, Citrix Systems Inc, an American technology multinational, is the owner of the ShareFile platform.

Its name implies ShareFile is a file sharing solution, but the ability to securely share data is only one among the many services clients get from this platform. Besides the Citrix ShareFile virtual data room, ShareFile offers solutions for cloud storage, file sync, electronic signatures, remote collaboration, workflow management, and others.

What are the main features of Citrix ShareFile?

In order to get a better idea of what this platform offers, let’s have a more detailed look at what you can do using some of ShareFile’s most important features.

Securely access, share, and store files

Users who need to securely access corporate files from any location can upload them onto the ShareFile platform. If they need to share those files, users are also able to create a secure link to a file or folder, then share the link by email or messaging. The receiver can easily access and download the file using that link. 

In order to keep files secure, the platform ensures they are encrypted in transit and at rest. Users with admin settings can also set file access conditions — such as link expiry date, login requirements, or a limit on the number of accesses allowed. 

Sync files across all devices

Often, people access the same file from multiple devices, depending on where they are working from at a given moment. Citrix ShareFile ensures that if the user so wishes, all versions of the same file will be synced — whether they are on his notebook, tablet, smartphone, or office computer.

Easily get electronic signatures

Getting people to sign a document can be stressful and time-consuming. ShareFile integrates with RightSignature, which makes collecting signatures as easy as it can be. All the signers need is a web browser — and they can choose to sign with a handwritten signature, by type-to-sign, or by uploading a photo of their signature.

Create time-saving workflows

When businesses organize work in the most practical way, they create time-saving workflows. ShareFile helps them do that by automatically presenting documents to the next person who needs to work on them. 

And if a client wants them to, the ShareFile support team will design custom workflows for his business.

Efficiently manage documents

Days are much more productive when people find the documents they need quickly, work on them easily, and can be certain only the right people will have access to confidential data. ShareFile helps clients with all this by offering them a series of features such as:

  • Folder creation
  • Folder and file naming and indexing
  • Fle search
  • Archiving 
  • Integrations with other software solutions
  • Granular user permissions
  • User activity trail

Seamlessly collaborate on content

When several people are working on the same project, it’s inevitable that they will work on the same documents too. ShareFile not only lets users easily share data – it also allows real time collaboration on it. The software allows multiple simultaneous accesses to the same file, while ensuring that everyone is working on the latest version of the document.

What are the benefits of using ShareFile?

Using ShareFile can increase the productivity of any business, in any industry, where employees need to:

  • Work remotely
  • Share corporate data securely
  • Regularly send large files
  • Improve internal and external workflows
  • Collaborate with external parties
  • Manage large volumes of documents and data

Integrations with different tools and software

ShareFile integrates with many different apps and platforms, allowing its users to seamlessly move from one to the other and benefit from the services of both. Among ShareFile integrations are:

  • Microsoft Office 365
  • Google Suite
  • Fujitsu Scansnap
  • Zapier
  • Sony Digital Paper
  • Hubdoc

Conditions of use for Australian businesses

ShareFile Citrix is available in Australia. The support coverage for Australian companies, as for clients elsewhere, depends on the client’s selected support package and the level of severity of the incident. For non-urgent information and assistance, ShareFile clients can also access the Citrix Support Knowledge Center and the Citrix ShareFile User Guide.

ShareFile pricing options

ShareFile offers four different pricing plans, all based on the number of employees using the platform, and on what features are available. 

ShareFile prices range from $50 to $375 per month. Subscriptions can be monthly or annual, with a discount for annual subscriptions. 

Learn More About

Industry Solutions
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingyes
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Hedge Fundsyes
IPO & Exitsyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergeryes
Private Equityyes
Procurement Managementyes
Files & Folders Management
File Formats Supported:PDf, any MS Office format as well as 7zip, rar, cab, gzip can be viewed, any file format can be uploaded
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Export of Data Room Index to Excelyes
Document Version Controlyes
Multilingual Documents Indexno
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsyes
Customizable Document Watermarksyes
Secure Fence Viewyes
Document Access Expiryyes
256-Bit SSL/TLS Encryptionno
Data at Rest Encryptionno
Data Hosting
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedyes
Data Backupyes
Virus Scanningyes
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressno
Accessibility & Ease Of Use
User Interface Languages:English
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationyes
Android Applicationyes
Mobile Device Interfaceno
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)no
Filtering by Parametersno
Collaboration Features
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleyes
Secure User Messagingyes
New Document Email Notificationsyes
Files & Folders Notesno
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsyes
Exporting Reports to Excelyes
Tracking of Document Viewing Timeyes
Scheduled Reports (Sending to Email)yes
Branded User Interfaceyes
Custom Domainyes
Custom Login Pageyes
Custom User Invitation Letteryes
Custom Agreements for Accessing Data Roomyes
Active Directory Integrationyes
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsyes
Custom Workflows and Featuresno
Support & Services
Support Languages:English, Spanish, French, German, Simplified Chinese, Japanese, Russian, Korean, Dutch, Portuguese
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingsyes
Dedicated Project Manageryes
Data Room Archive on DVD or USB Driveno
Translation Servicesno
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsno
Trial & Pricing
Free Trial:30-day trial
Free Demo:yes
Company Info
Clients:Exelon, 1&1 Internet, A1 Networks, AAPT, Aarburg School, ABB Schweiz, AbilityNet, Accuray Incorporated, ACD Groupe, Action for Children, Addison Fire, Aer Lingus, Aeronamic, Afinety Inc., AIDS Healthcare Foundation